Associate, Medical Affairs | BioNJ Talent Services

Associate, Medical Affairs

Contact Information
Contact Name: 
Ferring Pharmaceuticals
Organization Name: 
Ferring Pharmaceuticals
Position Location: 
Parsippany
Company Profile: 

Ferring Pharmaceuticals is a globally recognized, research-driven, biopharmaceutical company with more than 65 years of history. Headquartered in Switzerland, Ferring is privately owned with over 5,700 employees in nearly 60 countries. In the United States, Ferring identifies, develops and markets innovative products in the fields of reproductive health (infertility), urology, gastroenterology, endocrinology, women’s health (obstetrics/gynecology) and orthopaedics. Ferring’s US operations employ approximately 800 people.

People Come First At Ferring. The Ferring Philosophy places people at the heart of what we do. This guides our relations with patients, physicians, employees, and other stakeholders. We invite you to share our passion for people and the power of science.

Job Description:

Responsibilities:

•Establish a high level of working knowledge and contribute to the management of Medical Affairs programs across all therapeutic areas, including IITs, medical education grants, corporate sponsorships, and charitable donations, under the guidance of Manager, Medical Programs.
•Establish a high level of working knowledge and contribute to the management of publication planning for established products, under the guidance of Associate Director, Scientific Training and Senior Manager, Scientific Training & Publications, and ensures adherence to timeline and processes.
•Manage the non-promotional Legal-Medical-Regulatory (LMR) review process across all therapeutic areas for Medical Affairs.
•Manage the Ferring online grants submission portal, which includes communication with external requestors and troubleshooting when necessary
•Communicate regularly with grants portal vendor team on system issues and enhancements in an effort to increase portal efficiency and user adherence
•Ensure the efficient review, tracking and reconciliation of all IITs, medical education grants, sponsorships, and charitable contributions submitted via the Ferring online grants submission portal
•Ensure that LOAs are fully executed and returned to the requestor/organization in a timely manner, as well as scanned and filed according to internal records retention policy
•Ensure that payments are processed in an efficient and timely manner by working cross-functionally with Finance and requestor/organization in obtaining appropriate documentation. Knowledge of Oracle or alternate finance system a plus
•Scheduling of monthly and ad hoc review committee meetings for medical education grants, corporate contributions, and IITs
•Create agendas for monthly committee review meetings and provide meeting summaries and budget updates to all committee members following each meeting
•Closely monitor and keep accurate track of budgets for medical education grants, corporate contributions, and IITs
•Assist in preparing/formatting reports and/or presentations that showcase metrics across all therapeutic areas and programs within Medical Affairs
•Compile and Sunshine Act reporting data to Compliance on a quarterly basis across all programs and communicate with external requestors on obtaining appropriate information when required
•Keep abreast of industry best practices and trends and regularly provide process recommendations
•Act as the lead for ad hoc special projects within Medical Affairs (i.e., training, reporting)
•Assist internal and external publication team members with process-related questions; serves as a liaison between Ferring home office and Ferring Global regarding internal publication review processes and policies
•Actively updates publication tracking systems and spreadsheets and documents compliance with publication policies and guidelines
•Provides quantitative therapeutic area publication metrics and reports on a real time and scheduled basis and maintains relevant internal records and process documents
•Ensures compliance with existing internal SOPs and Policies and with prevailing industry best practices with regards to Publication planning and Medical Affairs programs
•Facilitates submission of Medical Affairs slide sets and training material to Legal-Medical-Regulatory (LMR) review process; revise review material per LMR comments or communicate required changes to appropriate contact
•Assists in managing annual budget for publications and scientific training and securing appropriate department-related contracts and agreements
•Coordinates publication plan status meetings with internal stakeholders and Medical Communication Agencies
•Implementation, configuration and daily management of publication planning software (i.e., Datavision)

Qualifications: 

Requirements:

•Advanced Healthcare degree
•Minimum 1-3 years of experience within pharmaceutical industry required
•Advanced understanding of PhRMA guidelines, OIG, AMA, and Sunshine Act
•Excellent verbal/written communication and listening skills
•Strong interpersonal skills in developing and maintaining professional relationships
•In depth knowledge of Medical Affairs organizations, including related operating processes, policies, and procedures and regulations
•Demonstrated ability to solve problems, engage in critical thinking, and prioritize workload to meet aggressive timelines
•Ability to work independently, be adaptable, and exercise good judgement
•Ability to manage day to day activities associated with external vendors
•Ability to lead meeting effectively and efficiently; skilled at facilitating team understanding and consensus, documenting decisions, ensuring meeting objectives are met and action items addressed
•Ability to recognize and proactively address business needs as they change over time
•Experience developing and managing budgets
•Strong knowledge of Outlook, Excel, PowerPoint, and Word.
•Strong understanding of documentation requirements in a regulated environment
•Travel 10%

Additional Job or Internship Information
Position Type: 
Full time job
Function: 
Medical