Administrative Assistant | BioNJ Talent Services

Administrative Assistant

Contact Information
Contact Name: 
PTC Therapeutics
Organization Name: 
PTC Therapeutics
Position Location: 
South Plainfield
Company Profile: 

Translating Science. Transforming Lives.

Our mission at PTC Therapeutics has always been to build an integrated biopharmaceutical company based on our expertise in RNA biology. We have focused on discovering and developing novel oral treatments for patients with serious and life-limiting disorders. By targeting the processes that modulate RNA biology and affect protein production, we bring an innovative approach to drug discovery. We are focused particularly on the development and commercialization of treatments for rare and neglected disorders.

Commitment to Patients.

We are committed to finding treatment options for patients living with life-threatening diseases. Our lead product candidate is ataluren for the treatment of patients with genetic disorders due to a nonsense mutation. Ataluren is in clinical development for the treatment of nonsense mutation Duchenne muscular dystrophy (nmDMD). Ataluren has been approved under the trade name Translarna™ in the European Union for ambulatory patients with nmDMD who are 5 years and older.

Job Description:

Job Description

The Administrative Assistant provides office services by completing assigned administrative tasks and implementing/supporting administrative systems, procedures, and policies, and monitoring administrative projects. The incumbent performs varied and complex support functions and relieves manager of administrative details that require knowledge of department policies, practices and procedures.

The Administrative Assistant serves as an information resource on department, division, and organization policies and procedures, keeps abreast of changes, and assists management in implementing new/revised procedures. He/she supports and assists departmental members and/or department leader by providing administrative assistance as needed.

The incumbent works cross-functionally with internal departments and external resources on administrative issues.

The Administrative Assistant supports multiple people, functions and projects within the commercial organization.

Primary duties/responsibilities:•Assists in the creation of documents, memos, reports, spreadsheets and presentation material as needed and requested by department members and/or department head.
•Manages calendar(s) and coordinates scheduling.
•Schedules, plans, coordinates meetings & teleconferences involving internal team members and external guests, including patients.
•Arranges global and domestic travel (transportation, lodging, passport/visas, etc.)
•Processes expense reports.
•Processes and tracks contracts, purchase orders, invoices, etc.
•Creates presentations for executive level, internal and external audiences.
•Organizes internal and external meetings (conference room reservations and preparation, meeting materials. catering, etc.)
•Performs routine filing, faxing, shipping, phone duties.
•Resolves administrative problems by coordinating preparation of reports and prioritizing projects.
•Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
•Performs other tasks, assignments and projects as needed.

Qualifications: 

Requirements:

Bachelor’s degree and a minimum of 7 years of related experience or an Associate’s degree and a minimum of 10 years of related experience or a Diploma or Certificate and a minimum of 15 years of related experience.

Special knowledge or skills needed and/or licenses or certificates required.•Demonstrated ability to accurately, efficiently and effectively manage multiple calendars, global travel itineraries and special projects.
•Demonstrated proficiency using the advanced functionality of Microsoft Office (PowerPoint, Excel and Word).
•Excellent verbal and written communication and skills.
•Ability to work independently and collaboratively, as required, in a fast-paced, matrixed, team environment consisting of internal and external team members.
•Analytical thinker with excellent problem solving skills and the ability to adapt to changing priorities and deadlines.
•Excellent planning, organization and time management skills including the ability to support and prioritize multiple projects.
•Ability to handle confidential information with discretion.
•Flexibility to work outside of core business hours when necessary.
Special knowledge or skills and/or licenses or certificates preferred.
•Experience providing high-level administrative support at executive or departmental level in a pharmaceutical, biotechnology or related environment.

Additional Job or Internship Information
Position Type: 
Full time job
Function: 
Administration