Sr Administrative Assistant I, Hematology Job | BioNJ Talent Services

Sr Administrative Assistant I, Hematology Job

Celgene is a global biopharmaceutical company leading the way in medical innovation to help patients live longer, better lives. Our purpose as a company is to discover and develop therapies that will change the course of human health. We value our passion for patients, quest for innovation, spirit of independence and love of challenge. With a presence in more than 70 countries - and growing - we look for talented people to grow our business, advance our science and contribute to our unique culture.

Under the direction of senior management, responsible for general secretarial, clerical and administrative support duties within the Global Medical Affairs Leadership. This candidate should have the ability to handle confidential material which is critical to the position. In addition, good interpersonal skills, a team perspective and willingness to work with others are also critical requirements.
Responsibilities will include, but are not limited to, the following:
1. Provide general administrative and clerical support to the department
2. Provide administrative support to Senior Leadership of Global Medical Affairs operations for day-to-day operations as well as individual projects as needed.
3. Open, sort and distribute mail, fax documents, keep files, order office supplies and maintain supplies.
4. Responsible for scheduling, organizing and recording all staff meetings.
5. Organize administrative systems to support department members including filing and other functions as required.
6. Responsible for creating and maintaining all record keeping in accordance with record retention policies and legal requirements
7. Schedule conference room usage.
8. Manage staff calendars, updating monthly schedule, and arrange travel itinerary and related activities.
9. Prepare presentation materials.
10. Telephone coverage as assigned.
11. Responsible for logistics of meetings with external development partners, including scheduling meetings, and hosting the visitors.
12. Schedule interviews for candidates.
13. Other duties related to the above within Celgene as a whole, as assigned.
Organizational Impact
1. Errors are very difficult to detect and result in delays in project timelines or key deliverables.
2. Remedies normally require expenditure of own and others' time and company resources to resolve.
3. Impact of errors affect department function and may have impact on other departments, countries, regions or divisions.
4. Maintains confidentiality of all corporate matters pertaining to area of responsibility.
Skills/Knowledge Required:
• Must have strong interpersonal and communication skills, be a team player and be willing to work in an environment where individual initiative, accountability to the team, and professional maturity are required.
• Must be able to represent the departments in a professional manner to internal and external customers.
• Must be able to work with limited day-to-day supervision.
• Self starter and willingness to “do whatever it takes” is key.
• High level of commitment and results-orientation is required.
• Minimum 2-5 years secretarial experience; experience supporting teams highly desirable.
• Strong PC experience, Microsoft Office Suite experience required including Microsoft Word; Excel; Outlook; PowerPoint, Project and expert computer acumen.
• Excellent written and oral communication skills required.
• Excellent organizational skills

PDI Competencies:

• Planning
• Develops systems and processes
• Works efficiently
• Fosters open communication
• Listens to others
• Builds relationships
• Displays organizational savvy
• Focuses on customer needs
• Demonstrates adaptability
• Shows work commitment
• Uses technical / functional expertise

Celgene is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status.

Celgene complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Celgene in the U.S.

*LI-MC1

Qualifications
A business/administrative school graduate or equivalent in industry experience.

Req ID: 14001104
Primary Location: United States-New Jersey-Summit
Job: Marketing and Sales Excellence
Organization: Celgene Corporation
Schedule: Regular
Shift: Standard
Employee Status: Individual Contributor
Job Type: Full-time
Job Level: Day Job
Travel: No
Job Posting: 2014-04-16 00:00:00.0